Forget the centerpieces and don’t worry about the color scheme, one of the most important parts of planning any event is the food. Think about this: if you have a hungry horde of guests expecting sustenance and left with nothing to nosh on, your event will probably end early because everyone will be heading out to the local restaurant for better options. Of course, while the food is important, that doesn’t necessarily mean you need to offer your guests a full catered meal; sometimes, appetizers or snacks will suffice. But where is the line between snacks and meal? Here are a few factors to consider:
The Time of Day
The time you choose to host your event will play a big role in how much food you should offer your guests. If your event takes place around an of the usual meal times, you should expect to offer your guests heartier fare since you’re keeping them from other meal options. However, if your event is mid-morning or mid-afternoon, you will probably be safe just catering snacks or appetizers.
The Length of Your Event
For a business meeting lasting no longer than an hour, you probably don’t need to use food to keep your guests calm and happy—well, not unless your presentation needs a bit more excitement to keep everyone awake. But if your event is a multi-hour affair, you’ll want to offer some sort of nibbles to help prevent everyone from leaving early. And, as a general guideline, the longer your event, the heartier the food options you’ll want to provide. A two hour event may not need more than appetizers, a three hour event might need substantial snacks, and a four hour event will probably call for a full meal.
The Formality of Your Event
The more formal your affair, the more a full meal will be called for. A mid-afternoon meeting might only need a coffee and tea service and light snacks, but a black-tie evening affair is going to call for food that matches. Talk to your caterer about options like passed hors d’oeuvres and a buffet versus a plated dinner to get a better idea of your options.
Will There Be Alcohol?
Alcohol can drastically alter the mood of any event—sometimes, not for the better. If you’re hosting an event with alcohol, you’ll want to offer food of some variety to help balance the effects of the alcohol. And, as a general rule of thumb, the longer alcohol will be served, the more substantial the food you’ll want to have your catering services provide. An hour-long wine tasting may just need cheese and crackers or other small nibbles, but a wedding reception with an open bar will probably call for a full catered meal. And, if you’re still unsure, err on the side of caution and follow the above guideline about mealtimes.
If you have more catering questions, or need to book catering services for your next event in Kennesaw, let the experienced team at Elevation help you out. Contact our catering team today to get started!